TheTop Tips To Reduce The Stress Of Party Planning Title
We love a good party, but we also understand that the planning process can be stressful, especially when you want to make it into a special occasion for lots of your friends and family to enjoy.
Whether this year will see you organising a big birthday bash, the wedding of your dreams, or even a retirement shindig, there are plenty of things you can do to make the process a little less stressful and ensure that you still get the end result you’re looking for.
SoGlos recently spoke to an event planning expert to get some top tips. Dany Freemantle, events director of Oasis Events, explained that the most important thing is to enjoy the process of planning the event.
Her first tip is to “play to your strengths and enjoy the process, don’t sweat the things you can’t face or manage”. This may mean bringing in some extra help from professionals, but that may not be such a bad thing.
For example, she said that even if you love making cocktails, tending bar all night and doing that for your guests might wear thin and mean that you don’t get to enjoy the party yourself. Instead, you’re better off hiring a professional bartender to handle this side of the festivities.
It’s not just bartending you need to consider either, but catering and serving as a whole. Having a team who can deal with all the food and drink requirements for your guests, not to mention providing a welcoming service on the day, can make the whole thing run much more smoothly.
Ms Freemantle said that while it might feel like a big expense initially, the benefits quickly stack up.
Another of her top tips is to determine your budget early in the process so that you know exactly what you can afford. “Think through what you are willing to spend before you focus on any details and produce a considered list of everything you would like,” she stated.
This will allow you to work through each and decide what your priorities are, in case they don’t all fall within your budget. If you’re planning to save money on venue hire by having a marquee in your garden, don’t forget to allow for the extras that you’ll need to make the marquee party-ready.
Consider marquee flooring hire at the same time that you’re looking at marquees, and don’t forget about lighting and the other furniture and equipment you’ll need to make sure your guests are comfortable for the whole event.
Ms Freemantle also said that it’s essential not to get caught up in only planning the fun elements of your event, and to make sure that you also spend some time thinking about everything that could go wrong or present a problem.
“Make sure you think about the practical things too – maybe adverse weather or temperatures, heating or cooling for your venue, and power,” she explained.
This is where it’s important to talk to your suppliers well in advance to find out what requirements they may have and to ensure that these are catered for.
If you’re planning to host an event in a marquee in the coming months, you might want to look at our advice for keeping the space warm. One of our top tips is to use an indirect heater, because these devices are very efficient at heating large spaces and keeping them warm.
We’d also recommend turning your heating on an hour before your guests are due to arrive to give the marquee time to warm up nicely.
When it comes to taking the stress out of the event itself, Ms Freemantle has a few pieces of advice. Firstly, delegate tasks to friends where you can to give you some time to rest and relax a little before the fun starts.
Her second tip is to make sure that you’re “party ready” half an hour before your guests will be arriving, as this will mean you’re relaxed and have time to do all your final checks without worrying about not being ready to face anyone who arrives a little early.
One thing that many people forget, and that can add stress the day after, is the clear up. Ms Freemantle stressed that this is just as important as all the preplanning, so make sure you know when you can expect people to turn up to remove the marquee and other equipment you may have hired.
If you’re going to need some help cleaning up afterwards, see if you can rope some friends into giving you hand the morning after. Knowing who’s coming and when will help you ensure that packing up after the party is efficient.