Terms and Conditions of Hire
Revolution Recreation Ltd Hire Agreement DEFINITIONS THE COMPANY’ is Revolution Recreation Ltd and / or their subcontractors or agents. ‘THE HIRER’ is the person hiring the equipment from the Company. ‘THE PERIOD OF HIRE’ The period of Hire is understood to mean the period of which any equipment is required to be ready and available for use. 1. CONDITIONS Unless stated in writing all orders are accepted subject to the Terms and Conditions of hiring stated below and the hirer by authorising or allowing work to proceed is deemed to have acknowledged this. 2. SITE (a) The Hire charges are based on the assumption that the site is a flat level firm ground with easy access for motor transport. You must inform us of any drains, pipes, cables or other obstacles which might affect the site. It should be noted that the pegs holding marquees may be driven up to half a metre into the ground. (b) The Hire charges do not include any making good or repairing of damage to the site. (c) The Hirer is required to provide the contractor with either a plan showing the position in which the tents or equipment are to be erected or should have a representative on the site for that purpose. In the absence of both then the contractor having erected the tents or equipment where he thinks fit shall be deemed to have completed the contract. (d) The Hirer should never presume that any of Company’s equipment will be attached or joined to any buildings within the site unless stated in the Company’s booking forms. Likewise the Hirer should never presume that any caused by faulty material or workmanship or negligence on the part of the Company. (e) It is the Hirers responsibility to ensure that any grass on the site has been sufficiently cut before erection of equipment commences 3. HIRE CHARGES The charges published in any of the Company’s printed matter are for the guidance of the Hirers in estimating costs only and do not constitute an offer. No binding contract will exist until you have accepted our quotation in writing and paid the required deposit and we have issued you with a written acknowledgment of your acceptance. Quotations remain valid for 14 days from the date stated, unless otherwise agreed, provided that the equipment is still available. All quotations are made subject to the following understandings: (a) Hire charges do not include attendance by our employees for any purpose other than erecting and dismantling equipment. (b) You will be liable for any additional costs or charges of the Company in the event that extra work or equipment outside the terms of a quotation is required, or the equipment is required or used for any period outside the period of hire. (c) Only those items listed on quotations will be delivered. 4. VARIATIONS The Company will use its best endeavours to supply the hirer with the equipment ordered but where this is not possible the company will notify the Hirer as soon as possible with any alterations to the design and specifications of the equipment and where alteration is fundamental the Hirer may terminate this contract and any deposit or other monies paid by you will be refunded immediately, but otherwise no claim shall lie against us. The hire goods provided by us in certain circumstances may differ slightly from the photo images shown on our website and other marketing literature, although every effort will be made to provide the goods as displayed in photo form on our website and other marketing literature, we reserve the right to substitute articles of a similar nature. 5. A minimum of 30% of the total quoted hire charge is required to be paid as a non refundable deposit which secures your booking The balance of the hire charge shall be payable in full a minimum of 7 days prior to the date of delivery or set up. (unless government body where payment is paid 30 days on invoice) 6. CARE OF EQUIPMENT (a) The Hirer shall during the period of Hire be responsible for the maintenance and safe custody of the Company’s equipment from completion of erection until dismantling. To prevent theft, it is recommended that any speaker(s) and uplighters are unplugged and kept locked indoors at the end of your event. (b). The Hirer is responsible for and shall indemnify the Company against any loss of or damage to all hired equipment whatsoever the cause. (c) The Hirer must be satisfied with the equipment before use and should notify the Company of any miscounts, incorrect deliveries or unacceptable equipment before use. (d) All equipment hired remains at all times the sole property of Revolution Recreation. You may not sub-hire or part with possession of the equipment and you may not allow any lien or encumbrance to be created over the equipment. (e) You must ensure that all marquees are adequately heated when necessary so as to protect the equipment from frost, snow or ice damage, and you must ensure that the collection or building up of snow on any equipment is not allowed. (f) Given the risk of damage to a marquee in windy conditions you must take all reasonable precautions to ensure that all openings are firmly closed when not in use and are open only for the purposes of entering and leaving the marquee/tent. In extreme wind conditions the marquee/tent sides should be left open to reduce wind resistance on the marquee. Should wind conditions be a cause for concern, must telephone Revolution Recreation immediately. (g) Any heating or cooking equipment must be placed a minimum of six feet from the marquee panels and must not be left unattended whilst in use. There must be no heating or cooking within the marquee other than by electrical appliances or purpose designed butane or propane gas appliances. Barbeque equipment or open fires used outside must be placed a minimum of fifteen feet from the marquee/tent. (h) Deliveries left at premises unattended are left at the Hirer’s risk. (i) Damage and breakages will be charged at full replacement cost.
7. INSURANCE The Company insures equipment against: Theft, Vandalism, Fire and explosion, Storm and tempest. 8. EXCLUSIONS FROM INSURANCE (a) Furniture (b) Insurance excess – The insurance cover excludes the first £500 of any claim and this is payable by the Hirer should the Company need to make and have a claim accepted under the insurance policy. (c) Cover only applies to equipment that is delivered by the Company and does not include any equipment provided by a sub- contractor, unless invoiced by the company. (d) Disappearance, Unexplained or inventory shortage (e) Consequential Loss
(f) Acts of fraud or dishonesty by any party to whom the property insured has been entrusted or hired. (g) Any breach of the Company terms and conditions as herein stated will negate the insurance policy (h) Failure to report the loss or damage arising from fire, theft or vandalism to the police immediately upon discovery and to the Company within 24 hours. 9. THE HIRERS RESPONSIBILITY (a) The Hirer should not enter the equipment while the Company is erecting. (b) The Hirer should keep any part of the equipment that is a framed structure or a tent completely closed and secure while not in use during the period of Hire. (c) The Hirer should not tamper with the structure or any part of the equipment and in particular not affix or suspend from the equipment any item whatsoever without written consent of the Company. (d) The Hirer should not use any lighting, heating, cooking or other gas or electrical appliances of any kind without the previous consent in writing of the Company. (e) The Hirer is responsible for giving notice to or obtaining permits from any authorities who are or may be concerned and must take application where necessary to the Planning Authority, District Surveyor, Police, Fire Brigade and any similar authority or organization. Any costs incurred in delays or modifications in the work arising from the absence or misrepresentation of all such necessary permissions and permits shall be payable to the Company by the Hirer. Where appropriate obtain a licence from the Local Authority. Any requirements under the licence must be notified to us in writing, at least 28 days prior to erection. Should the Company for any reason be unable to comply with these requirements, then the Contract will become void and the Hirer advised accordingly. 10. SMOKING IN ENCLOSED PUBLIC PLACES Responsibility for complying with the Public No Smoking Law rests with the Hirer for the duration that marquee’s are erected and no smoking within erected marquees is permitted at any time whatsoever. 11. HEALTH & SAFETY (a) In extreme wind conditions the marquee sides should be left open to reduce wind resistance on the marquee. Should wind conditions be a cause for concern, Hirers must telephone Revolution Recreation immediately. (b) Gas appliances should not be used below ground level and only used in a well ventilated area. (c) The company will not take any responsibility for damage caused by use of goods and equipment hired. (d). Under no circumstances should the Hirer permit any persons to “camp” (sleep) in any structure supplied where any gas appliances might be present. (e) It is the Hirer’s responsibility to ensure that the expulsion of all gases from the Hirer’s premises, including boiler flues and central heating systems, will be directed in such a way as to avoid accumulation of gases in the marquee/tent structure, or the relevant appliance is switched off. (f) An accepted and received delivery confirms that the Hirer is satisfied that goods/services have been delivered/setup to a safe and acceptable standard (g) During and after snowfall, the hirer must ensure that all marquee/tent structure roofs and any connecting roof valleys are fully clear of snow before entering the structure. Snow should be cleared at frequent intervals to avoid snow loading or any build up of snow. (h) In the unlikely event of extreme weather conditions, the Company does reserve the right to cancel any contract which it considers the weather conditions might pose a risk to health and safety and/or property. The company shall not be held liable for any costs incurred by the cancellation 12. LIABILITY TO THIRD PARTIES The Company will not be responsible for and the Hirer will indemnify the Company against all claims for the injury to persons or loss or damage to property howsoever caused unless it be proved that such injury or damage was as the result of neglect of the Company 13. ERECTION AND DISMANTLING The Company normally provides labour for the erection and dismantling and the cost thereof is included in the Hire charges. Only in exceptional circumstances and by special arrangement will the Company allow the Hirer to erect and/or dismantle the Company’s property. i. The Hirer must have the site available and in a suitable condition for the setup and collection of the equipment at the time stated for delivery and collection. You should either be available personally or have a representative available at the site at the time stated for delivery and collection. You must check equipment delivered and sign the appropriate Delivery Receipt. If you are not present and do not have a representative at the site at the time of delivery: a. You will be deemed to have accepted and received delivery of the items specified in the Delivery Receipt b. We will erect equipment in such a manner and location as we consider appropriate provided that we shall follow in so far as possible any plan supplied by you. c. We will deliver and place the equipment in a location we consider appropriate. ii. An accepted and received delivery confirms that the Hirer is satisfied that goods/services have been delivered/setup to a safe and acceptable standard. iii. If you require us to move any equipment already delivered for any reason you will be liable for an additional charge. iv. If we are required to redeliver or collect as a result of you or your representative not being available at the delivery time or collection time arranged by Revolution Recreation, you will be liable for an additional charge. v. Charges will be incurred for any additional journeys over and above the standard delivery and collection service. vi. Equipment shall be supplied in full working order. Should the Hirer encounter difficulty in operating the equipment, the Company will not be held responsible for rectifying any problems whilst in possession of the Hirer. vii. Any inaccuracies in the measurements, calculations and/or other information provided by the Hirer shall not be the responsibility of the Company. Full charges will apply even if the equipment cannot be set up. Revolution Recreation will not be obliged to carry out any additional work as a result of these inaccuracies. Full charges will apply for time taken for remedial work and extra journeys for any additional work it does agree to carry out. 14. ATTENDANCE The Hire charges do not include attendance by the Company’s personnel except during the actual processes of erecting and dismantling the equipment. 15. FORCE MAJEURE While every effort will be made by the Company to carry out any order accepted the full performance of it is subject to variation or cancellation by the Company consequent upon Act of God, War, Strikes, Riots, Lockouts or any other disturbances. Fire, Flood, Storm, Gale or Tempest restrictions on the use of Transport, Fuel or Power. Requisitioning Storage of material or transport or labour or any other cause beyond the control of the Company.
16. CONTRACT No verbal representations or arrangements are recognized by the Company. A booking may only be deemed valid once the Hirer is in receipt of a booking confirmation from the Company. The Company will provide a booking confirmation subject to availability and on receipt of a deposit from the Hirer. Should the Company not have availability then the deposit will be returned to the Hirer. 17. CANCELLATION If the Hirer terminates the contract this must be done in writing and will be subject to the following: (a) If termination is made 7 days or more before the agreed hire date, no further monies are due but the deposit already made is non refundable. (b) If termination is made within 7 days of the agreed installation date then the full amount of the contracted agreement will be invoiced (less any deposit made at time of booking).